Amanda Alfaro

Managed and maintained sharedfiles, social media platforms, and email correspondencetoensure smooth communication and organization. Updated and maintained CRM systemsfor accurateclient and projecttracking. Scheduledteam memberseffectivelyand coordinated calendarstooptimize productivity. Coordinated staff schedules, updated HR records, and maintained CRM systems. Managed purchaseorders, processed invoices, and liaisedwithsuppliers. Organized internal meetingsand ensured documentation of staff movementsand updates. Supported payroll processesandfacilitated compliancewith internal protocols. Collaboratedwithsuppliersto manage purchaseordersand ensuretimelydeliveryof materials. Processed invoicing and monitoredfinancial transactionsto maintain accurate records. Coordinatedwith clientstoalign on requirements, ensuring highservicestandardsand satisfaction. Organized andfacilitated periodic meetingsacrossdepartmentstoalign on project updates, facilities maintenance, and operational needs. Supported budgeting processes, tracked site performance metrics, and contributedtocost reduction initiativeswhileensuring adherenceto budget constraints.

Creating and maintaining project dashboards/Gantt chart and monitoring project plansandtimeline. Providing administrativeand ad-hocsupporttotheteam. Submittingtimelyupdatesand reportstostakeholders. Transform project data intoa reusable report. Collaboration of ideastothe projectteam. Setting kickoff meetingsand agenda. Creating project briefs, proposalsand other relevant documentations. Manageand maintain inventorylevelsof regionalsto meet project demands. Generate reportsand analyzedata relatedto inventoryturnover, stockmovement, and performance. Conduct regular stockcountsand reconcilediscrepanciestoensure inventoryaccuracy. Managed personnel data and handled confidential staff records. Monitored sickleaves, vacationtracking, and HR updatesin Excel and internal platforms. Coordinatedwith recruitment and legal teamsfor projectstaffing and compliance. Generated reportstosupport budget, payroll, and internal project requirements.

Creating estimates, bids, purchaseand changeorderfor different SaaS projects. Suppliersand subcontractor sourcing. Monitoring and updating projecttaskand submitting dailyreportstoclients. Scheduling site inspectionwiththeCity. Email and calendar management and other project documentations Weeklymeetingwith CEO, clientsand stakeholdersforthe project updates. Collaboratingwiththe projectteam on project planning andtimeline. Perform administrativesupporttoCEOand ad-hoctasks. Processed employeeschedules, sitedocumentation, and project reports. Liaisedwithstakeholdersandvendors, supporting complianceand project HRtasks. Maintained accurate recordsof tasksand deadlines, assisting in payroll readiness.