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Xenie BíláXB

Xenie Bílá

PROCUREMENT MANAGER / NEGOTIATOR (SaaS)

€463/day
Prague, CZ
8-15 years

Average response time: 1 hour

About Xenie

I help startups and growing companies build and optimize procurement functions that actually work - reducing costs, improving supplier performance, and creating scalable processes from day one.

With hands-on experience as a Procurement Manager, I specialize in setting up procurement operations from scratch and transforming ad-hoc purchasing into structured, efficient, and cost-effective systems. Whether you’re struggling with uncontrolled spend, lack of supplier strategy, or inefficient processes, I bring a practical, results-driven approach to fix it.

🔹 What I can help you with:
• Building a procurement process from the ground up
• Strategic sourcing and supplier evaluation
• Running RFQs and managing competitive bidding cycles
• Negotiating vendor contracts (with strong expertise in SaaS agreements)
• Managing procure-to-pay processes (requisitioning, purchasing, receiving)
• Supplier relationship management and dispute resolution
• Spend analysis, reporting, and cost optimization
• Workflow optimization and procurement automation
• Risk identification and mitigation strategies

🔹 How I work:
I focus on practical implementation - not just theory. My goal is to create procurement processes that are easy to adopt, scalable, and aligned with your business goals. I collaborate closely with internal stakeholders to ensure solutions actually stick and deliver value.

🔹 What you can expect:
• Clear communication and structured approach
• Cost-saving mindset without compromising quality
• Fast understanding of your business needs
• Reliable delivery and attention to detail

If you’re looking to build, improve, or professionalize your procurement function, let’s connect and discuss how I can support your business.
  • English

    Fluent

  • Czech

    Fluent

  • German

    Basic

  • Russian

    Native or bilingual

Remote only
Primarily works remotely

Experience

  • USERCENTRICS
    PROCUREMENT MANAGER
    April 2024 - Today (2 years and 2 months)
    Building up a procurement process from scratch in close cooperation with IT and Legal, Optimizing workflows and automating processes to save time and make purchasing a smooth process, Building and managing part of P2P process including requisitioning, POs, receiving, Evaluating and strategic sourcing ofvendors to compare pricing and range of services, Negotiating contracts with suppliers to secure best terms, Maintaining advantageous relationships with suppliers and managing disputes, Collaborating and building rapport with internal teams to ensure procurement needs are met, Analyzing procurement data, conducting spend analysis on quarterly basis, Developing and implementing purchasing and risk mitigation strategies. Hiring, training and leading a Junior Procurement Specialist
  • KRTECHMATICS S.R.O. (YANDEX S.R.O.)
    PURCHASING MANAGER
    January 2022 - September 2023 (1 year and 8 months)
    Sourcing and evaluating vendors to compare pricing and services, Evaluating vendors based on quality, timeliness, and price, Negotiating prices and contracts with suppliers, Scheduling deliveries, ensuring timely fulfilment of orders, Ensuring quality of procured items and addresses problems when they arise, Collaborating with internal stakeholders to ensure procurement needs are met
  • PHOTON ENERGY CORPORATE SERVICES
    PROCUREMENT SPECIALIST
    October 2020 - December 2021 (1 year and 2 months)
    Implementing a procurement process from scratch, including part of P2P process in Netsuite, Creating procurement policy and other related documents in cooperation with other departments (IT, Legal, Finance), Sourcing reliable suppliers, Negotiating with suppliers to secure advantageous terms, Analyzing existing supplier contracts and reporting cost saving opportunities to management , Performing risk assessments on potential contract

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Education

  • DPW PROCUREMENT CONFERENCE (PARTICIPANT)
    DPW
    2025
    DPW PROCUREMENT CONFERENCE (PARTICIPANT)
  • FINANCIAL STORYTELLING
    Soufyan Hamid coach
    2025
    FINANCIAL STORYTELLING

Skill set

Categories